Tips and Secrets for Event Planning

by Danielle Steffan, Event Coordinator

There are many steps that go into a planning an event. I am sharing some tips and secrets to make your event as successful as it can be!

Develop Goals for the Event: It is important to establish realistic goals for the event. This should be one of the first things you do! Examples include: What is the goal of your event?  How many attendees would you like to have? Why are you organizing the event? What are your expectations of the event? Setting goals for the event will help to keep on track with the planning process.

Plan Ahead– Planning an event involves people, outsourcing, tasks and coordination. It takes a decent amount of time to get all of these items organized. It is really important to use your time management skills to keep on track.  Waiting until the last minute will only cause stress, and some details may be missed.

Event Planning Checklist! Creating a checklist will provide a step-by-step guide to keep details in order.  This way no details are missed (big or small) and you can double check your work. The checklist helps to keep yourself organized and will help to execute the event.  I believe it is one of the most important things you can do when you are planning an event.

Communicate with your Coordinator:  Always update your coordinator on any changes or updates that are happening with the event. This would include a change in number of attendees, special dietary requests, event start/end time, the list goes on! Keeping good communication will make the event more successful!

Expect the unexpected: We all expect our events to run perfect, and most of the time, they do! It always helps to expect that something may happen or come up that wasn’t planned or out of your control, such as weather conditions.

Have fun! – Make sure to have throughout the planning process! Whether you are planning a wedding, birthday party, fundraiser or corporate event, enjoy the process! Planning can be stressful, but if you have a positive outlook from the beginning, the event is sure to be more enjoyable and successful

 

These are just a few tips that I have found to be very helpful while planning!

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